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MYOB Advanced – Accounts Payable Automation by Dataline

Making Accounts Management easy for organisations across the Asia Pacific region!

 

What is Accounts Payable Automation?

Time is Money, process invoices faster when you automate your accounts payable workflow.

More than just a data entry solution, Dataline's APA+ (Accounts Payable Automation) provides you with advanced workflows that actually improve your accounts payable process.

Have a look at the video to learn more!

  • Benefits
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No More Data Entry

Automate the email of your invoices and our software will extract the invoice data that syncs to your accounting system. 

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Data Accuracy

Other systems make you manage data validation, with APA+ we manage validation to ensure you achieve straight-through processing

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Manage Duplicates

Intelligent software that recognises invoice duplicates stopping the process of double payments

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Automated Processing

Smart software that supports GL codes and matches invoice to purchase orders and receipted goods

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Approval Workflows

Based on your business rules, decision makers are notified via email to approve invoices online providing 24/7 access

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No more sorting and filing

Invoices are automatically archived providing you with fast search retrieval and complete audit trail

Why should you consider automating your Accounts Payable Department?

Paper-based, manual invoice processing can cost companies anywhere from $5.00 to $20.00 per invoice or more. Automating the Accounts Payable department has been shown to reduce invoice processing costs significantly. Invoices processed via automation cost an AP department less and reduce the processing time.

Improving your accounts payable system is more than tracking broad KPIs. By implementing APA+ Automation you are better able to reach your goals and improve your workflow whilst at the same time not demanding a major infrastructure overhaul to achieve great results!

Solving Accounts Payable Department's Most Pressing Issue!

Our integration-ready APA+ Automation Software is developed for MYOB Advanced and delivers the solutions for accounts payable departments’ most pressing concerns, such as:

  • Automated data extraction: Our AP Automation Software handles paper and emailed invoices, reducing manual data entry and exception management
  • Integrated Workflows: Alerts only relevant team members to perform validations, then automatically passes invoices for approval. Allows users to approve remotely.
  • Two- and three-way matching: Significant savings in processing by matching to Purchase Order or Goods Receipts information automatically. Provides the ability process more documents with fewer resources, thus improving KPI’s.
  • Easy access to information: MYOB Advanced becomes a single-platform and e-repository
  • Removal of paper: Keeps electronic documents in digital format. No more printing.
  • Removal of potential duplicate payments: captures duplicates as exceptions automatically
  • Transparency of Liabilities: daily reporting on outstanding liabilities plus on screen, real-time tracking of outstanding items

 

 

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Automatic Data Entry and Invoice Tracking

MYOB Advanced with APA+ automation software enables automatic data entry and tracks invoices at every stage of the workflow.

  • Automatically code vendor invoices: This includes item line coding gleaned from purchasing data for purchase order (PO) invoices and general ledger (GL) coding entered and managed by Accounts Payable for expense invoices. Ongoing invoices ‘learn’ the coding and pre-fill where required, thus reducing AP time even further.
  • Initiate workflows: APA+ Automation notifies users at each workflow stage to perform a review or validation. Notification examples include purchase price variance, quantity variance and expense invoice approval.
  • Automatically input correct invoice information: APA+ automation software collects all the transactional data and identifies errors, then alerts the team to correct the information. Approved data then flows into MYOB Advanced, reducing — and in some cases eliminating — the more error-prone, end-to-end manual entry process.
  • Simplify invoice audits and approvals: Invoice images and transaction history are kept in one cloud-based solution. Additionally, images are passed back to MYOB Advanced for ease of access by MYOB users.
  • Integrated Credit Card and Expense solution: APA+ now supports Webexpenses which provides a corporate card reconciliation solution and mobile receipt capture, providing a single interface to MYOB Advanced.
  • Working Capital Solution: APA+ supports an automated interface to select finance providers, giving Financial Controllers the option to obtain supplier discounts or optional extended payment terms.

In total, top-performing AP teams using MYOB Advanced see reduced processing time with the potential to have 100 percent of approved invoices able to be paid on time, compared to 65 percent for non-automated Accounts Payable Teams.

Invoice-tracking

MYOB Advanced Accounts Payable Automations helps with:

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Invoice Capture

Automate your supplier invoices to be emailed to our system and our smart software backed by our bureau staff will ensure accurate straight-through processing.

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Invoice Approval

Connected to your accounting system, Invoices are matched to purchase orders and customised workflows send emails seeking approval to review invoices on our secure platform.

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Invoice Ready for Payment

Invoices posted for payment in your accounting system, invoices securely stored for fast search retrieval or use our platform to generate discount offers to suppliers for early payment.

Webinar Recording

Inecom presents Dataline – Turning Payables into Profits!

Dataline + Inecom Webinar

Dataline is a great solution for businesses looking to improve through automation of their Accounts Payables processes. 

Is this Webinar for me?

The webinar is for businesses that are looking to automate their Accounts Management. Learn how you can automatically capture invoices, connect your accounting system such as MYOB Advanced and approve invoices, and get your invoices ready for payment in time!

Key Benefits of this Webinar include: 

- How you can automate your financial processes

- How you can gain visibility of your liabilities 

- How you can manage your working capital and improve cash position

Dataline the payables experts can help you achieve all of these. So please download this recording for an overview of the topic of how you can turn payables into profits! Click below for recording!

Webinar Recording

About Dataline

Since 1987 the Dataline Group has been at the forefront of making accounts management easy for organisations across the Asia Pacific region. Dataline is committed to providing the best, most efficient solutions to market: whether that is designing and building its own services or partnering with some of the world’s leading accounts processing suppliers to bring their products and services to local markets. Dataline has made efficiency easy for 350 companies from major banks and government organisation to small and medium organisations.

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